Payments
The Payments area records money in and money out, and keeps every customer and supplier balance up to date.
Record a payment
Go to Payments to log:
- Money received from a customer (against a sales order)
- Money paid to a supplier (against a purchase order)
Each payment links to the contact and the related order.
Balances update automatically
When you record a payment:
- A customer's outstanding balance (what they owe you) goes down
- A supplier's outstanding balance (what you owe them) goes down
No manual recalculation needed — the numbers in Customers & Suppliers and the Reports always reflect the latest payments.
Tabs
The Payments area is organized into tabs, with summary cards across the top for total receivable, total payable, money received, and money paid out:
| Tab | What it shows |
|---|---|
| Cash flow | Every receipt and payment, filterable by type |
| Receivables | What each customer still owes you |
| Payables | What you still owe each supplier |
| Other income/expense | Money in or out not tied to an order |
| Adjustments | Manual corrections to a party's balance |
| Opening balances | Starting balances carried in at onboarding |
| Accounts | Cash and bank accounts, with balances |
Other income/expense
Not every transaction belongs to a sales or purchase order — bank fees, refunds, rent, miscellaneous income. Record these under Other income/expense.
For each entry you set:
- Type — Income or Expense
- Amount
- Account — which cash/bank account it hits
- Date
- Summary — a short description
Income shows as a positive (green) amount and expense as a negative (amber) one. An entry can be voided if it was recorded in error; voided entries are struck through and dropped from totals.
Account adjustments
Sometimes a customer or supplier balance needs a manual correction — to write off a small difference, apply a credit, or fix an opening figure. Use Adjustments to nudge a party's balance directly.
Each adjustment records:
- Party — the customer or supplier
- Type — Receivable + (increase what a customer owes) or Payable + (increase what you owe a supplier)
- Amount
- Date
- Reason — why the adjustment was made
TIP
Adjustments change a balance without a cash movement. Use them for corrections and write-offs; use Payments for actual money in and out.
Opening balances
When you start using JennyERP, customers and suppliers usually already owe you money or are owed money from before. Opening balances capture that starting position so your receivables and payables are correct from day one.
Each row shows the party, whether it's a customer or supplier, its opening balance, and any opening pending amount still unsettled.
Opening balances are set when you onboard a party and are edited on that party's detail page, not in this list.
Cash accounts
The Accounts tab lists your cash and bank accounts, each with its opening balance and current balance, plus a default account marker. A total balance across all accounts is shown at the foot of the table. Other income/expense entries post against the account you choose.
Reconciling
Use these reports to keep accounts straight:
- Customer statement — orders and payments per customer
- Supplier statement — orders and payments per supplier
- Payment summary — payments across the business
See Reports.